A Content Management System, CMS, is a web based application / program designed to make it easy for non-technical users to add, edit and manage a website. Not only does a content management system help website users with content editing, they also take care of a lot of “behind the scenes” work such as:
- Automatically generate navigation elements
- Make unlimited no of pages and update them at will
- Making content searchable and indexable
- Keeping track of users, their permissions and security settings
- And much, much more.
CMS become essential part of website because nobody wants to go again and again to designer or developer. The website owners want to manage their content themselves and surely it will save their money also as well as time.
In a nutshell, it is website management software with optional, flexible modules such as web pages, forums, calendars that can be easily added, subtracted, moved around within the site, or scheduled for later publishing. A single administrative interface is used to manage all components and to assign “permissions” to various individuals and groups to include editing rights, administering other users, accessing only certain parts of the website, and more.
Advantages of CMS
You know your business better than any designer or developer and if you are getting chance to explain your business or edit your content yourself then it would be like getting an advantage over the competition. CMS gives you facility to manage your content yourself without paying a single penny to developer. The webmaster doesn’t have to be a web design professional. The typical business website is created by a professional who is proficient in developing website and its related programs. This severely limits who is able to change and update the site. A CMS includes a user-friendly web-based text editor that works like a word processor and is built right into the website. The website can be maintained by multiple staff / members rather than a single webmaster.
If you want to stay in the market then you have to fresh content or your content should be changed on a regular basis. If you don`t have time to write fresh content daily then there is no big deal some CMS provides you facility like Joomla and WordPress to schedule your content so that you can write 10s article and schedule it for next 10 days so your content will be fresh daily and this will really generate traffic. The website can be updated regularly and remains current.
If all responsibility for updating a website falls on a single “Administrator,” the site often languishes with outdated information when the webmaster is busy, on vacation, or leaves the business. On the other hand, since a CMS-based site can be updated by various staff and volunteers it’s usually updated several times a week or even daily. A CMS provides the means to offer not only public site access to designated areas, but also private, internal web pages, calendars, newsletters, and forums. The average business website has all content out in the open for everyone to see, but does nothing to improve internal communication and productivity among staff and ministry teams. In addition to those public features, a CMS includes the capability to create private features to enhance the productivity of your leaders.
You can create web pages, calendars, newsletters, and forums that are only accessible to staff or specific ministry teams to foster better internal communication.
Unlimited page can be created at will
If you have your CMS rather than Static Website then you can create UNLIMITED number of page there is no such kind of limit.
Better Communication with clients by providing an interactive experience
Whether you’re a retailer with an on-line catalog, a small business owner looking to grow, a writer looking for exposure, or any business or organization seeking to maximize chances for success, a CMS opens up new ways to communicate with your audience. Especially as e-mail systems become more and more clogged with useless junk mail, your customer can rely your content and get their useful information directly.
A typical business website is a static, online brochure with text and images to describe your business. It may be lovely to look at but lacking in depth. A CMS-based website provides an interactive experience that invites people to add comments about what they read, hear and experience (all within your control) and get their useful information directly. This stimulates thought and helps the business and its owner feel the pulse of the business and its website visitors.
Show what you want as new functionality can be easily added
You can create restricted content so only authorized user can view your pages. There is complete user manager in various CMS so you can choose which page you want to public and which one not. If the business wants to add some additional functionality (such as an email newsletter) to a typical site, the webmaster / owner has to go out and find new software, install it, configure it, add links to it in the menu, and so on. With a CMS, new modules can be added with just a few clicks giving your website the ability to grow and change along with your business.
Help SEO control that can Your Ranking is in your hand
A CMS allows making changes to the site in real time, and these changes will be reflected in search engine rankings. You can more easily stay on top of your success and make quick adjustments when needed to continually improve your site’s effectiveness.
Site design can be easily updated
You can change CMS website layout yourself. You can change module position, enable/disable them it’s very user friendly so need to worry about single line of HTML code. With a CMS-based site, content is housed in a flexible structure that grows and changes, with user-friendly web-based editing tools. Changing the look and feel of the site is as easy as switching out a template. Moving blocks of site content around involves a few mouse clicks.
Security & Collaboration
There are different kinds of storage mechanism for different CMS. Database system can be easily restricting access to content so it is secure form standard website attacks. Even your file may be hacked but your database will be safe and in term of CMS you get very tight security for editing any file. A cms can also incorporate a work flow engine and facilitate the collaborative efforts of your staff in creating, editing, and approving content before it gets published.
Save, Save and Save more Money – Affordability
Until recently, only mega-businesses could spend the thousands of dollars in programming and development required for a CMS. Plus, they would often spend hefty monthly fees for licensing and hosting. But today there are CMS programs available to the community at large. Plain and simple, in the long run you’ll save money versus paying someone, whether they’re a member of your staff or an outside consultant or service, to make all your changes and updates by hand.